Olidtech.com – A virtual meeting is more convenient after a big tech developer introduces a new way to interact while on the pandemic. Yes, Application like the Zoom app notably brings remote working into reality. Even after the global event has ended, these apps may still gain popularity in helping education courses and establishing meetings for certain projects. If you are not aware of this app and want to try it because of your work line, we will show you how to use the Zoom app. It is including creating a new account, Installing the app, and the best way to use it like a pro. Read the tips and tricks in this article since this is a complete guide to using Zoom for beginners.
The keyword to create and use the Zoom Meeting app efficiently:
- How To Install Zoom App on PC and Smartphone
- How To Create The First Zoom Account
- How To Use Zoom Efficiently by Tips and Tricks
- Whiteboard is Good For Describing Your Intention
- Using Virtual Background To Secure Your Privacy
- Video Filter For Fun Interaction in Family Meeting
- Turn Off The Mic During Presentation
- Enhance The Microphone Quality by Suppressing Background Noise
- Make Your Smartphone Into a Webcam for Better Quality
- Configure Video Quality on Zoom
- Record The Important Meeting
- Track The Transcript While Live Conference on Zoom Meeting
- Secure The Zoom Meeting By Enabling The Waiting Room
- Using Zapp For Entertainment and Work Improvement
- Efficiently Use The Share Screen Function
- Make Zoom Meeting Scheduled Swiftly
- Download Plugin For Integrating Other Program In One Schedule
- Subcription For Long Plan Uses
How To Install Zoom App on PC and Smartphone
In these eras, there are rarely seen people who can’t install the program on their desktop. Humans have been closer to computers day by day and we tend to get a grasp on how to use them. The difficulty usually happens during getting the download link which might be confusing for some people.
PC users have that kind of struggle, but if you type ‘zoom’ on the web searching, it directly goes to Zoom web. As for smartphone users, both android and iOS phones also can install the Zoom app through its media services like the Google play store and App Store. If you are having trouble downloading the Zoom app, we show the link below. In addition, Zoom also can be installed on macOS, but it may have a roundabout way since its strict security for installing third-party apps.
To install Zoom apps is simple, For Desktop users, download the app first. After finishing downloading, double click on the Zoom installer and wait until it is done. For smartphone users, use the link below and it will automatically install on your device.
Zoom App Download Link:
Download Zoom Client For Desktop
Download Zoom App on Google Play
Download Zoom App on App Store
How To Create The First Zoom Account
To use Zoom Meeting, you should have an account as personal identification. This account also helps to organize other work timelines with a certain plugin. For example, it can be integrated with google calendar to give exact schedules of Zoom meetings one to another. The Sign up is free and easy to create an account if you have existed google account. Here is how to create a Zoom Meeting account step by step.
- Sign up on Zoom web. You can click on the bottom-left corner on Zoom Meeting Client or go to sign in on the web browser.
- Age Verification on the first page to ensure your age and could offer a better account type.
- Fill out the email or use an existing account (Apple, Google, Facebook, or SSO).
- Activate the account by sending the verification link.
- Search in the mail inbox and click to activate the account.
- It will back to Zoom web again to complete the registration. Fill up the first name, last name, the password, and confirm the password.
- You can add your colleagues’ accounts as the first zoom link or skip this step.
- Test your zoom by clicking on the start meeting now or zoom link.
- It will appear like this.
- Re-login the account on the Zoom Meeting Client app to set your preference setting.
Sign up with a smartphone is also as simple as the desktop version. The step is completely the same on the phone. The difference is in its smaller display that adjusts to smartphone screen size.
How To Use Zoom Efficiently by Tips and Tricks
After you get installed the Zoom app and create the account, you can join the zoom room by invitation or make your own room. Since it is globally used now and is a popular video group conferencing, it can be used for connecting to your family instead of working. There are features and common rules that you should know before using Zoom. We give you some tips and tricks to efficiently use the Zoom meeting that looks like a pro user.
Whiteboard is Good For Describing Your Intention
This feature is new because it was not present in the first zoom app. It is used in the same way as you use the whiteboard. Moreover, you can connect it to a pen tablet for drawing in art class. The tool itself is quite good, with features such as a free pen, shape to create objects, lines, arrows, texting, notes with colors, and multiple pages. On top of that, you can grant or restrict access to everyone at the meeting to draw on the whiteboard. This tip is convenient to make an objective plan while brainstorming an idea. As for meeting notes, you can send the screen image to your colleague as PNG or PDF.
Using Virtual Background To Secure Your Privacy
If you don’t want your messy room exposed to your family or colleague on zoom meeting, trick your room appearance by using virtual background. The setting is on the arrow beside the video icon and chooses virtual background. You need a checkmark on ‘I have a green screen‘ to activate the feature. Pick your background image and AI will automatically crop the background of your room. We suggest using a green screen and a better webcam to improve the cropping. Moreover, you can also use other screen colors as long as it solid colors. Don’t use the same dress color with the screen if your head doesn’t want to look decapitated and scare off the rest of the participants.
Video Filter For Fun Interaction in Family Meeting
The video filter is the same feature as a common camera app on smartphones with an AR system. Zoom also introduce this system as an additional feature while live video meetings with the family. To activate the feature require the same condition as the Virtual background does. The filter has a good collection and detects your face with ease. Use a better webcam to improve the accuracy while using the video filter.
Turn Off The Mic During Presentation
The main feature of Zoom meetings is to create a comfortable meeting with high-ups. While your colleague is presenting, you could mess up the meeting by barking the sound of your dog which is inappropriate to do. So, frequently silence your mic by turning it off during presentation, and using it while you want to discuss something. These tips can be useful for beginner users that usually forget to mute the mic and accidentally spill out some noise in a bad manner.
Enhance The Microphone Quality by Suppressing Background Noise
Zoom also provides a noise reduction system to improve the quality while you use the mic. To set these, click on the arrow beside the mic icon and select Audio setting. Below the microphone control, you can find the suppress background noise. The default is auto, but you can change it depending on your need. This is will make better sound quality while you presenting your project at the meeting. Another trick is to install dedicated sound filter apps, but it could be tricky to use on zoom meeting.
Make Your Smartphone Into a Webcam for Better Quality
If you are out of cash and want to have a good webcam for a zoom meeting, don’t worry about it. You can turn your smartphone into a webcam. Since recent android phones have good build-in cameras, with the DroidCam application, it will become a portable webcam. This third-party app is safe and has compatibility with the Zoom clients. Set your phone and PC with these apps, choose the connection with Wi-Fi or wired USB, and Zoom automatically scan a new camera source to capture your face. Check our article for more detail about the installation and how to use it.
Configure Video Quality on Zoom
If you compare Zoom with other competitors like Google Team or skype, Zoom has decent video quality. Even though zoom has a downside to this matter, it has good reason to not scale up the resolution. High resolution on video conferences uses more data and bandwidth. Zoom keeps on a low profile to provide virtual meetings with low data usage. However, the video quality can be increased by setting it into the HD option. Moreover, you can use touch up to smooth your appearance and adjust the light if your room has low light. In the advance option, there are configuration systems on hardware in your PC. You can leave it to default because Zoom always uses an optimized option depending on your hardware capability.
Record The Important Meeting
Zoom offers a recording function on their app and it is controlled by host permission. To record the video call, click on ‘more’ with triple dots on it and select ‘record to this computer‘. It will start recording the video and other members have a notification if being recorded. If you want to stop the recording, click the stop icon with red color on the top left of the Zoom screen. The finished product will be created after the end of the meeting in MP4 format and it is automatically redirected to the file location. You can go to the location this way.
C:\Users\PC name\Documents\zoom\folder(date)(time)(meeting name)
The paid zoom version also offers cloud storage to save the video meeting. However, it has limited storage to be used. So, be mindful to use a cloud system to save the video files in large sizes.
Track The Transcript While Live Conference on Zoom Meeting
The feature is the same as video recording, but it will save the transcripts in audio. It will save the time to summarize the meeting result on a bad mic. To activate this feature, you should have host permission. If you are the host, tap on the ‘more’ option and press live transcript. A new panel will appear to enable the function with an option for members to get transcript access. Moreover, the caption size also can be modified on the accessibility settings.
Secure The Zoom Meeting By Enabling The Waiting Room
While zoom on its prime time as the best video teleconference app, some anonymous people raid the meeting with the inappropriate intentions known as Zoombombers. At that time, this app doesn’t have a countermeasure to this attack. As time goes by, Zoom releases numerous updates to enhance security and protect private data like meeting ID, user ID, and initiate report system. Zoombombers may still be a serious threat, but you can enable a waiting room to delay the attack. The waiting room on Zoom serves as a passageway that needs host permission before getting to the meeting room. If you don’t recall the attendance you can kick out the user or make a report if they have bad intentions.
Using Zapp For Entertainment and Work Improvement
In recent years, Zoom make improvements by adding some apps inside the app. It looks like a bothersome feature, but it is utterly good for increasing productivity while doing video calls. Moreover, some mini-game with interactive designs also come into this app. You can use apps like recording, making quick notes, or sharing files during meetings. There are many possibilities to use the app on zoom for your activities during working or family meetings.
Efficiently Use The Share Screen Function
One feature that video conferencing apps should have is sharing screen system. On Zoom, it has more share screen options and is divided into three-section, Basic, Advanced, and Files. The basic share screen option on zoom more like grants access to view existing tabs on the desktop. Moreover, it also has an iPhone share screen with plugin addition to bypass display security. You can take a screenshot on your iPhone with the zoom app without pressing any button.
In the advance option, there are five functions that have their own benefit to share with other members. For instance, portion screens let you share screens partly while hiding other displays as a security measure. Furthermore, the video option is like watching a movie together. The last is the files section, you can upload files with dropbox or google drive on zoom. Knowing these tips and tricks will broaden your way to use zoom effectively.
Make Zoom Meeting Scheduled Swiftly
Scheduling the meeting can be troublesome if you have many projects. If you lose focus, your material presentation can be swapped to another project. Before it happens, check these features on Zoom to schedule your meeting. It also can connect to other apps like calendar or outlook. Moreover, this option can help you to tidy up the timeline for the meeting.
Download Plugin For Integrating Other Program In One Schedule
To enhance the productivity experience, Zoom also provides some plugins for making broad access to the Calendar apps and linked together to make a productive environment. For example, a plugin for Microsoft Outlook is used for integrating schedules between two apps and alarm the user before the meeting began. You can scroll on the download zoom client link and search for Other calendar apps that can be used to install these plugins.
Subscription For Long Plan Uses
Zoom offers a plan on subscription with many options and price ranges. Using it for free with one-on-one meetings that have unlimited time is good, but group meetings are limited to 40 minutes and up to 100 participants in one room. For longer room time, you can choose Zoom room Plan or combine it with other plans. There are also option plans that depend on participant capacity, company branding linker, clouding storage system, and monetizing webinars features. The main zoom meeting plan is categorized into four plans such as Free user, Pro user, Small business, and Large enterprise-ready option. Make sure to read thoroughly before using the Zoom plan since it could overlap with other plans.
Takeaway
Despite other similar apps having their specialty in video conferencing, Zoom is still on the top for offering the best experience in this market. How to make a new zoom account is simple and provides many tools to make a good presentation. This app keeps your privacy while giving access to other participants for contributing to a group meeting. Lack of video quality is not a downside for Zoom, yet it could give a chance to users that on the regions with low internet coverage region to access Zoom. Moreover, this app still makes a progress in developing features and has many benefits for education. So, in 2022, it is still worth using zoom as your video conference app.
